Add Text and Voice Comments in Word 2007-Make Notes/Proofread

image The comments option is a nice way to add short and important notes in a word document.You can add short notes in specific positions as comments for proof reading and later remove them at your convenience.Word 2007 Lets you to :

  • Insert Text and Voice Comments
  • Hide or showcase your Comments
  • Edit or remove your comments.You can also edit your Display name in Comments.

To add Text comments in Word 2007

1.Open the Word Document and Select the Text where you want to add Comment.

2.Under the Review tab Click on “New Comment”.

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3.As soon as you hit the New Comment Button you will see a Balloon opening up where you can add your comments.

4.For easier navigation click on the “Review Pane” button which opens a sidebar where you can see all your comments that you have added in the document.

5.To hide the comments Click on “Balloons” and select “Show all Revisions Inline”.This will hide all your comments and when you hover over a text that has some comment the comment is shown.

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6.Now just hover your Mouse over the selected Text and you can see the Comment.

To Delete the comment just right click and select “Delete comment” or click on the Review pane and delete it from there.

To add Voice Comments in Word 2007

Before you want to add “Voice” Comments you have to add the Button “Add Voice” in the Quick Access Toolbar.

To add the “Add Voice” button in the quick access toolbar

  • Click the Microsoft Office Button , and then click Word Options.
  • Click Customize.
  • In the list under Choose commands from, select All Commands.
  • In the list of commands, click Insert Voice, and then click Add.
    Now to insert voice comments in your document click the “Add voice” button from the Quick Access Toolbar.This will open the Default Windows Recorder.Record sound in to that recorder and when finished Word will Automatically insert the voice that you recorded.

    To play the audio comment Just double click the Audio icon and word will play the Audio recorded.

    Common Questions :

    I want to edit the Recording.Do I need to Insert a New Voice Comment ?

    No.Right click the audio icon and Select “Sound recorder Document object” and you can edit your recording

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    How do I hide the comments ?

    You can Hide all your Comments.To hide the comments Click on “Balloons” and select “Show all Revisions Inline”.This will hide all your comments and when you hover over a text that has some comment the comment is shown.

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    How do I change the Display Name in the Comments?

    The display name in the Comments Can be Changed very easily.Under the Review Tab Click on Track Changes and then on Change User Name.

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    Now In the Personalize Option type in your New User Name that you want to appear in your coments

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    Note that Your new Display name will Appear from the Next Comment Onwards.If you have already added any comments from your Old name then that name will still persist.

    If you have still any doubts you can ask me by leaving a Comment.

    If you have any tip that I skipped please share with us By Commenting.We will Learn from you.

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