How to Configure Outlook 2010 For Gmail and Google Apps Accounts
Earlier we have shown you the steps to configure your Gmail and Google Apps account for Outlook 2007. Microsoft Office has released the latest version of Office – Office 2010 a few weeks ago. Following are the steps involved to configure Outlook 2010 for Gmail and Google Apps accounts:
Note: If you are using an Microsoft Outlook 2007, read this guide to configure Outlook 2007 for Gmail
Configure Outlook 2010 For Gmail
1. Login to your Gmail account, click settings and select the “Forwarding and Pop /IMAP” tab. Select “Enable POP for all mail” and “Enable IMAP” and click “Save changes”
2. Start Outlook 2010, choose the File tab from the menu and select the Info option from the left. Now click on “Add account” as shown below
3. In the pop up window that opens, ignore all the options and select “Manually configure server settings or additional server types”
4. In the next step, select “Internet Email” and hit “Next”.
5. Now enter your email account credentials and the Gmail mail server details. Choose the incoming mail server as imap.gmail.com and the outgoing mail server as smtp.gmail.com. Google Apps users need to use pop.gmail.com and smtp.gmail.com respectively.
Leave the Option “ Require logon using Secure Password Authentication (SPA)” unchecked.
6. Next, click “More settings” and select the “Outgoing server” tab. Select the checkbox “My outgoing server requires authentication” and check the radio button “Use same settings as my incoming mail server”
7. Now select the Advanced tab and enter the port numbers for the incoming and outgoing mail servers. Use 993 for the IMAP Port and 587 for the SMTP port.
Remember to choose SSL as the connection type.
That’s it. You have successfully configured Outlook 2010 for your Gmail and Google Apps accounts. Now Hit “Test account settings” and Outlook will send a Test email and verify all the settings. Now you can read all your email from desktop, reply to messages and create a backup of your email – all with the very wonderful Outlook 2010.
thnx for this artical but this will not help for google apps paid users.
this way contacts and calender are not synced. also a risk for using pop account for business users.
SanJal
I had to use smtp.googlemail.com (possibly because they have my domain stuff there) but it then worked a treat. Thanks.
@juice: Glad it worked, thanks for your comment.
@SanJal yes, I have this same problem. How do you go about setting up Outlook2010 for apps paid users then?
In the username field, typing only the user name (without the @+domain.com) does not work. You have to provide the full email address here too in order for it to work. Unless you use Gmail (and not Google Apps).
You can now use Outlook 2010 with Google Apps:
http://www.google.com/support/forum/p/Google+Apps/thread?tid=5d8ef1be80f771fd&hl=en
Google Apps Sync versions 2.0.499.2346 (for 32-bit Outlook) and 2.0.500.23 (for 64-bit Outlook) are now available for all new downloads. Existing installs will be updated gradually over the next few weeks.
What’s New:
Support for Microsoft Outlook® 2010
Rich contact data available in the Global Address List
Enhanced support for custom From addresses
Google apps sync is for Premier edition users only, if you’re using premier edition do your self a favor and install the the sync tool instead as it is a much better option: https://tools.google.com/dlpage/gappssync
The server settings are incorrect but also: Why is the one screenshot set to POP3 while using the IMAP server for incoming mail?
I’m sorry Amit but I think you’re doing everyone a disservice by giving wrong/confusing instructions. The screenshots above are not even from Outlook 2010!
If you’re using google apps, there is only one link you need (gapps admins keep handy)
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Google’s wizard for setting up your email, calendar, mobile phones, etc: http://www.google.com/support/a/bin/static.py?hl=en&page=guide.cs&guide=22229&topic=22353#
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If you’re configuring standard gmail here are the only links you really need:
POP: http://mail.google.com/support/bin/topic.py?hl=en&topic=12912
IMAP: http://mail.google.com/support/bin/topic.py?hl=en&topic=12913
Need help? Click on my name or try your luck in the gmail help center here: http://mail.google.com/support/
Hi all,
I just spent so much time trying to configure the above mentioned settings for Microsoft outlook 2010 to work with gmail. Finally!!!!!!!
Now this is what I figured out…..
when you open the “add new account” tab in Outlook as shown above, instead of keeping the pop3 setting, change that to imap. Continue on as shown about and click the “more settings tab” and in that dialog box follow just as shown above but under the advanced tab, you input the same numbers as shown above but have to change the outgoing server encryption type to TLS not SSL. The incoming server encryption HAS to stay as shown above. I tested this and all emails, incoming and outgoing, are working now.
Happy Holidays!!!
Thanks Wendy for the comment.
One more thing….:)
Once the you have obtain all the configuration goals, go to the microsoft update site and it should now give updates for your microsoft 2010 office software. This way everything is up to date.
Once again, Happy Holidays to all!
@ Amit, your welcome!!:-)
This article is written by a complete moron. Do not follow these instructions.
Besides, POP3 is antiquated compared to IMAP. You should be using IMAP with Gmail. What is this the 90′s?
Get real.
Your directions are not working properly for me, and I tried Wendy’s updated directions, which also did not work. If someone find a way to sync with a simple personal gmail account to Outlook 2010, feel free to post. Thank you.
PD, the setting I found to work for me is for windows XP. What windows version are you currently running on your desktop or laptop? Maybe I can help you research other configurations that will work.
Why it this so hard to figure out? None of the options above work. Google and Microsoft please step up and help.
wendy – I am using Windows Vista 64-bit. I did figure out that part of my problem was installing Outlook 2010 32-bit. I do believe that was causing the root of all of my problems.
I did end up unstalling Outlook 32-bit and installed the 64-bit version, which helped, as I was able to get through the instructions as it seemed to set up perfectly. Now I am running into an IMAP error, that says something about the IMAP connection to the server is being closed.
If it’s not one thing, it’s another, right? Thanks for your help Wendy.
Once the e-mail works through Outlook, the next task is to get the Google Calendar to sync with Outlook 2010!
easy to configure
Wouah!!! Thank you so much Mouad. It didn’t work either without the domain name on the userfield with a google apps account. Then your comment made it work! Thanksssss!
Any suggestions for Outlook 2011 for Mac?
I couldn’t get this to work using these settings initially. I then compared them with the settings for Outlook 2003, and found that the authentication type for the outgoing mail was different – it was TLS rather than SSL. When I changed SSL to TLS, it worked.
Sorry, should have made that clearer – this was for IMAP, and it was the second authentication box – the first one is SSL, the second TSL.