How to configure outlook 2007 for Google Apps and G mail ?

Written by Amit Banerjee on 27 Mar, 2009 Under Software

Microsoft outlook is a Great Desktop Application for managing Emails. Using MS-Outlook saves you time and  keeps your Emails organized.This article describes how you can Set up your Gmail account and your Google Apps account in MS-Outlook 2007.

Note: If you are using Outlook 2010, read this guide to configure Outlook 2010 for Gmail

Configure Outlook for G mail

Configure G mail : Open your G mail Inbox.Click on “Settings” and enable the “Forwarding and POP” Settings as shown below.

Configuring Microsoft outlook :

  • Open MS-Outlook and from the Tools Menu select “Account Settings”.Create a New account by clicking “ New “ from the E-mail Tab.
  • If you are prompted to choose Email service select  Microsoft Exchange, POP3, IMAP, or HTTP, and click Next.
  • Fill the Necessary fields and Hit Next.Remember to check the Checkbox “ Manually Configure Server Settings or additional Server types”.email-ac-set-up
  • Select “Internet Email “ and Click Next.
  • Enter the Settings as Shown in the following screenshot :email acoount settings5
    Leave the Option “ Require logon using Secure Password Authentication (SPA)” unchecked.
  • Now Click on “More Settings” and Select the “Outgoing Server “ tab.email acoount settings3Check the Checkbox “ My outgoing server(SMTP) requires authentication “.
    Check the radio Button “ Use same Settings as my incoming mail Server “.
  • Now Select the Advanced tab and Modify as shown :email acoount settings6
    Set the Incoming Server (IMAP) port number as 993.Use “ SSL”  as the Encrypted connection
    Set the Outgoing Server (SMTP) port number as 587 .Use “ TLS” as the Encrypted connection.
  • Now click  OK.

Test your Settings : Click on “Test account Settings” and outlook will send a test mail to your account.After you receive the mail in your G mail click Next and then Finish.

Configure Outlook For Google Apps Account

1.Configuring your Google Apps Mail : Open your Google Apps mail account.Click on settings and Enable the “Forwarding and POP” Settings as shown below.Forward and Imap Settings

Click the Radio box “Enable POP for all Mail “ and Save your Settings by clicking the Save changes Button.

2.Configuring Microsoft Outlook :

  • Open MS-Outlook and from the Tools Menu select “Account Settings”.Create a New account from the E mail Tab.
  • If you are prompted to choose Email service select  Microsoft Exchange, POP3, IMAP, or HTTP, and click Next.
  • Fill the Necessary fields and Hit Next.Remember to check the Checkbox “ Manually Configure Server Settings or additional Server types”.
    email acoount settings
  • Select “Internet Email “ and Click Next.
  • Enter the Settings as Shown in the following screenshot :email acoount settings2
    Leave the Option “ Require logon using Secure Password Authentication (SPA)” unchecked.
  • Now Click on “More Settings” and Select the “Outgoing Server “ tab.email acoount settings3
    Check the Checkbox “ My outgoing server(SMTP) requires authentication “.
    Check the radio Button “ Use same Settings as my incoming mail Server “.
  • Now Select the Advanced tab and Modify as shown :email acoount settings4
    Set the Incoming Server (POP3) port number as 995 and Set the Outgoing Server (SMTP) port number as 587
    Use “TLS” as the Encrypted Connection.
  • Now Click Ok.

Test your Account Settings : You can test your Account Settings by Clicking  “ Test Account Settings “. This will Invoke outlook and Outlook will send a test-mail to the account specified.After you get the mail it is confirmed that your settings are Working fine.Click Next and then Finish

  1. Reader Comments

  2. Debraj Xavier Mondal

    Please send me detail setup of outlook …thanking you when my yahoo e-mail address…
    thanking you
    yours trully
    debraj
    16.04.2009

    April 16th, 2009
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  7. Bob

    Having trouble importing contacts from existing email account with comcast…using Outlook 2007 – any suggestions?

    June 5th, 2009
  8. Bob

    got it fixed…thanks

    June 5th, 2009
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    December 2nd, 2009
  12. I tried to connect my google apps to outlook 2007. I did all the settings that you have told but when I tried to test settings, a pop up window showed with my login details. I pressed it but it keeps on coming again and again. I did it for more than 10 times and got fed of it. I could not make this thing work. I dont know what is the problem

    April 8th, 2010
    • When you click “Test Settings”, Outlook will send a test email. Check your email account from the browser to see whether you receive that test email or not. The steps mentioned here are correct and works fine. Thanks for the comment Nithin

      April 8th, 2010
  13. Thanks. It worked in my outlook 2007

    May 18th, 2010
  14. It is now working.

    May 18th, 2010

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